An important principle for successful family reunions is that participants cover their own expenses. First, this reduces the financial risk for the organizers, and more importantly, it ensures that family reunions take place on a regular basis because no one feels taken advantage of. Anyone who cannot afford to attend—such as a student—will surely find a sponsor to help cover travel expenses in a well-functioning community. Another advantage of self-funding is that everyone can invite guests to the family reunion because they cover the guests’ costs themselves and don’t have to ask anyone else.

Organizing a family reunion turns out to be surprisingly simple. You book your venue at a flat rate based on room selection, program, catering, and duration, then divide the total cost equally among the number of participants. The more people who come, the cheaper it is for everyone. So everyone makes an effort to bring along another family member. Children up to age 14 are charged separately. Anyone who wants to arrive earlier or leave later can do so; the amount remains the same for everyone. Anyone who has paid into the organizer’s account by a certain date is guaranteed a spot.